Background Check Procedures 620-01-40

(Revised 10/1/16 ML #3480)

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The fingerprint background check shall be completed for all providers staff members, emergency designees, upon hire and every five years after. Staff members who are hired before the age of 18 must complete the fingerprint background check when they turn eighteen. Household members over the age of eighteen, upon licensure of the program and every five years after.

 

If an individual who has been fingerprinted for one early childhood services program moves to another early childhood services program, the original fingerprint results may be used if the individual has not been separated from child care employment for more than 180 days. The individual must sign a release of information allowing the authorized agent or the regional office to share the results of the fingerprint memo with the new program.

 

Regional child care licensing offices are responsible for completing:

 

1. North Dakota court searches on directors, supervisors, providers, emergency designees for self-declared providers and household members annually, unless the full fingerprint background check has been completed;

2. Sex offender registry checks on directors, supervisors, providers, emergency designees for self-declared providers, household members and staff members annually, unless the full fingerprint background check has been completed; and

3. Child Abuse/Neglect Index checks on directors, supervisors, providers, emergency designees for self-declared providers, household members and staff members annually, unless the full fingerprint background check has been completed.

 

The authorized agent will be responsible for providing the results memo from CBCU to the operator and current or prospective staff member of the child care program who requested the background check. The results memo will have a statement that indicates whether the staff member is eligible or ineligible, without revealing specific disqualifying information. If the staff member is ineligible, CBCU will then provide a results memo which will contain information about each disqualifying crime to the staff member only.

 

1. Operators of child care programs will be responsible for completing the North Dakota court searches on their individual staff members annually, unless the full fingerprint background check has been completed.

2. Operators are required to keep documentation of the court searches they do.

3. Operators are required to maintain a written policy on how they will determine who can be employed in their program and what offenses will disqualify an individual from employment.

4. Operators are required to submit the SFN 508 (Authorization for Background Check) upon hire for new employees and annually for all employees.

5. For two year licenses, the SFN 508 (Authorization for Background Check) must be submitted for household members with the submission of the annual requirements.